Communicating With Stakeholders

Olusanya Oyeyemi

Walden University

MMSL 6150

Dr. Raymond Williamson

3 April, 2016

Abstract

Morgan defines Mindset as a way we see things, the way we think about the world, adding that mindsets may get in the way of our effort to make a change in our organization unless is been addressed properly (2009). This paper outlines my plans for communicating with stakeholders to share their mindset on every project or change I propose to make. Davis pointed out that “employees needed clear, simple, succinct information” (2009).  I also give a speech to my team to share their opinion on the same problem that I intend to correct, likewise, I made my intention known to different stakeholders in a blueprint format for necessary action. 

Communicating With Stakeholders

Outline a specific plan for communicating with key stakeholders.

Since we know our stakeholders to be “any person or group with an organization’s goals, operations, outcomes and impacts” (Flynn, 2009), it is of paramount importance to involve them in any organizational development project we anchor for smooth running. To involve these stakeholders there is certain specific plan of communication to use that will trigger their interest. Harkins pointed out that “Extraordinary leaders employ distinctive forms of verbal communication” (2006). My strategic plan for communication will involve; clear vision for the team set proposal - a blueprint for the action towards the organizational goal, communication a simple language that all team can comprehend- language that will ignite committed actions, and make sure I involve the right people for the task. Harking inferred that, “High-impact leaders are explicit, consistent, concise, and authentic” (1999).

Create a brief speech (that would take 1–2 minutes to present) that you would use with two different stakeholders to initially outline the problem.

Ladies and Gentlemen,

You are welcome to this meeting; we are here this afternoon to dialogue on the way forward to our organizational development. Many of you have consulted me with different opinions but I want us to deliberate on it together to be on the same page. The idea is whether we should collaborate with a foreign company or not, we want to discuss the benefits and the disadvantages. If we eventually agree to collaborate, with who and what are the steps to follow in achieving this and at the end, we will also delegate some individual to carry out the task towards achieving our conclusion. I want everybody to contribute, this is not managers forum or senior staff committee, everyone has an equal right to share their opinion and at the same time, we must respect individual personality. This is not a forum to show your hatred to any individual but where to share your experience with others on our topic for discussion.

Time management, I want us to manage our time judiciously because we all have some other things to do, go straight to your point and give us any example and suggestion so that we can all leave this place on time with  a reasonable outcome to work with. Those that have had prior knowledge of partnering should share their experience and tell us how to go about it. We need suggestions of potential companies home and abroad that we could partner with if agree to partner. All suggestion or contributions are welcome. Like I said earlier, everyone here must share their opinion.

Thanks.

Select individuals who have different roles in the process and describe how you would alter how you framed the problem for each. Set the context for each individual to respond positively to a request for help in seeking solutions.

Chairman sir, I know our company is design to make profit and I know we can only achieve this when we have a continuous project at hand. For the past one year now we have not won any contract but the story is not the same with our contemporaries. Even though we both face the same challenge in this down period yet they are occupied with projects from their partners side. They have changed all their out-dated software and expand in preparation to get bigger projects without spending much because they jointly finance it. Instead of lay off they maintain their professional with their partner’s project abroad. I believe if we partner as well, we will retain our professional engineers and win a big contract.

Lead Engineer sir, I think it is high time we collaborate with a foreign company that does the same job with us. The benefits are numerous, it will raise our standard to the international contractor. Our client will raise our profile from small project contractor of refurbishing to large green field projects. Partnering will enhance and prepare us for the big projects, manpower across the globe and equip us for the latest technology. All the software we cannot afford will be co-finance or share with our partner. This will help us to win more contracts and retain our professionals.

H.R ma, recently we lose four of our professional engineers to various companies that we do the same job due to the lack of continuous job. For the past one year, we could not win any contract and most of these engineers will lose their professional license if they continue to stay idle. If we don’t rescue the situation we will lose more and it will cost the company more to recruit more professional when they eventually win a contract. I have a suggestion, we will win more contract if we can collaborate with a foreign company. We have an advantage because they need us to get local project, as we need them to be recognized internationally as well. They have better and latest equipment’s and software, those that we cannot afford and limit our chances of getting bigger projects. If we collaborate, instead of spending millions on software, they have those we can share and at the same time we can join hand in financing those we need newly. At the same time, we can share manpower, office, and work on each other’s projects to keep everybody busy with better turn-over.

Reference

Davis, A. (2009). Are you talking to your people or at them? Conference Board

            Review, 46(2), 42–46. Retrieved from Business Source Premier database

Flynn, M., & Flynn B. (2009). Sustainability step one: Who are stakeholders and

            why should we engage them? Paperboard Packaging, 94(2), 28–30.

Harkins, P. (1999). Powerful leaders. Executive Excellence, 16(11), 20.

            Retrieved from Business Source Premier database

Harkins, P. (2006). High-impact team leaders. Leadership Excellence, 25(12), 3–

            4. Retrieved from Business Source Premier database

Morgan, M., & Hermann-Nehdi, A. (n.d.). Know change…or no change will

            happen [White paper]. Retrieved July 14, 2009, from Herrmann

            International:

            http://www.hbdi.com/uploads/100016_whitepapers/100565.pdf